Crawn Trust is Hiring Finance Assistant Officer

Job Summary

Community Advocacy and Awareness Trust (CRAWN Trust) is currently seeking a highly motivated and detail-oriented Finance Assistant Officer to join our team. In this role, you will be responsible for supporting the financial operations of the organization, ensuring accurate and timely financial reports and practices. You will handle various financial tasks, including cash management, payroll, financial disbursements, and maintaining ledgers. The ideal candidate will have a strong background in finance, excellent organizational skills, and a keen eye for detail.

Key Responsibilities

1. Maintain Financial Records: Keep accurate and up-to-date financial records for the organization.
2. Reconcile Cash and Bank Accounts: Perform regular cash and bank account reconciliations for grants and maintain comprehensive bookkeeping records.
3. Manage Bookkeeping and Reporting: Conduct proper bookkeeping, accountancy, and reporting for all programs and projects.
4. Conduct Financial Reviews: Assist in conducting financial reviews during program implementation to ensure compliance and accuracy.
5. Transaction Verification: Review organizational documents and transactions to ensure compliance, accuracy, relevance, and reasonableness.
6. Prepare Financial Reports: Generate regular monthly financial status reports for the organization.
7. Process Payments and Receipts: Make payments and receive funds in accordance with finance procedures.
8. Maintain Filing System: Ensure that all accounts records are filed in an orderly manner.
9. Manage Activity Funds: Receive requisitions from staff and ensure timely approval and disbursement of activity funds, in coordination with the Finance Officer and Program Manager.
10. Document Financial Transactions: Enter account information, code payment vouchers, and maintain files for data processing and/or payment.
11. Invoicing and Debtors Management: Prepare relevant invoices to clients for payments and maintain debtors’ accounts.
12. Maintain Accounting Records: Keep all accounting records and assets register up to date.
13. Ensure Financial Compliance: Follow internal controls to maintain financial security and adhere to CRAWN, government, and donor rules and regulations.
14. Additional Responsibilities: Undertake any other tasks assigned by the Finance Officer to ensure the smooth operation of the organization.

Qualifications

• Bachelor’s degree in Commerce (Finance) or equivalent.
• Professional accounting qualification (e.g., CPA/ACC).
• Knowledge of Sage software is an added advantage.

Experience

• Minimum of two years of experience in finance, accounting, or a related field.
• Experience in non-profit program management, budgeting, and accounting.

Required Competencies

Technical Competencies:

• Financial management and reporting
• Tax management
• Budgeting
• Advanced Excel skills
• Financial systems knowledge

Behavioral Competencies:

• Strong communication and report writing skills
• Excellent planning and organization skills
• Results-oriented mindset
• Collaborative and team-oriented
• Attention to detail

Application Instructions

Qualified and interested candidates should submit a single PDF document containing their cover letter and Curriculum Vitae (CV) to crawn@crawntrust.org. The cover letter should include salary expectations, indicate if the applicant has a driving license, and specify the availability to start work. Please ensure that the document is saved with the candidate’s name. The application deadline is the close of business on 27th June 2023. Only shortlisted candidates will be contacted.

Note: Male candidates are strongly encouraged to apply.